October 12, 2015 Agenda



Tentative Meeting Agenda

Monday, October 12, 2015

Closed Session at 6:45 p.m., if needed ~ Business Session at 7 p.m.


County Administration Office – 302 N. Main Street, Culpeper, VA 22701


Call to Order – Mrs. Elizabeth Hutchins, Chair




Roll Call


Mr. Beard, East Fairfax District ___                                 Mrs. Luckinbill, Salem District ___

Mr. Clancy, Catalpa District ___                                      Mrs. North, Jefferson District ___

Mr. Houck, West Fairfax District ___                              Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District ___                          Dr. Brads ___


Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)

Moved: __________ Seconded: __________ Vote: __________

RECOMMENDED MOTION:  That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





  • Zealous Appreciation for Positive Performance
  • VSBA Media Honor Roll





-          Superintendent/Student Advisory Group Report (CCHS) 

-          Principal Report – K. Williams, PSES




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)     Approval of Minutes – September 3, 14, & 28, 2015

Approval is respectfully requested – (Pages 1-14)

(b)     Payroll and Payment of Bills

Approval is respectfully requested

(c)     Personnel Recommendations

Approval is respectfully requested – (Pages 42-47)

(d)    Second Reading of Policies/Regulations

Approval is respectfully requested – (Pages 15-28)

(e)      Approval of Tuition Rates for 2015/2016

Approval is respectfully requested – (Page 29)

(f)       Approval of Resolution to Recognize American Education Week, November 16-20, 2015

Approval is respectfully requested – (Page 30)

(g)    Approval of Resolution to Recognize National School Bus Safety Week, October 19-23, 2015

Approval is respectfully requested – (Page 31)

(h)    Approval of Gifted Advisory Committee Members

Approval is respectfully requested – (Page 32)

(i)      Approval of Special Education Advisory Committee Members

Approval is respectfully requested – (Page 33)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)   Approval of Resolution to Name the Pearl Sample Gymnasium after George H. Bowles, Sr.(Page 34)

Moved: __________ Seconded: __________ Vote: __________

(b)   Approval of School Board Fall Retreat Agenda - (Pages 56-57)

Moved: __________ Seconded: __________ Vote: __________

(c)   Approval of Superintendent’s Annual Goals(Pages 35-39)

Moved: __________ Seconded: __________ Vote: __________

(d)  Approval of Title III, Part A Grant Application - (Pages 48-55)

Moved: __________ Seconded: __________ Vote: __________






(a)    Finance Report – J. Shomo

(b)    Superintendent Updates: Volunteer Database

(c)    CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • October 13, 2015 - CCSB Administration Committee Meeting, 7:45 a.m. at the School Board Office, 450 Radio Lane
  • October 14, 2015 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • October 26, 2015 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session at 6 p.m. if needed)
  • October 29, 2015 – Board of Supervisors/School Board Joint Meeting, 6 p.m. at CCHS Studio, 14240 Achievement Dr.
  • November 6, 2015 – School Board Fall Retreat, 5 p.m. at the School Board Office, 450 Radio Lane
  • November 7, 2015 – School Board Fall Retreat, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • November 9, 2015 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Admin. Office, 302 N. Main Street
  • November 9, 2015 – CCSB Regular Board Meeting, 7 p.m. at the County Admin Office (Closed Session at 6:45 p.m. if needed)





Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.