February 9, 2015 Agenda



Tentative Meeting Agenda

Monday, February 9, 2015

Closed Session at 6:45 p.m. ~ Business Session at 7 p.m.


County Administrative Office – 302 N. Main Street, Culpeper, VA  22701


Call to Order – Mrs. Elizabeth Hutchins, Chair




Roll Call


Mr. Beard, East Fairfax District ___                                      Mrs. Luckinbill, Salem District ___

Mr. Clancy, Catalpa District ___                                           Mrs. North, Jefferson District ___

Mr. Houck, West Fairfax District ___                                   Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District ___                               Dr. Johnson ___


Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose:


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)

[b]  Discussion of the award of a public contract involving the expenditures of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as permitted by the Code of Virginia 2.2-3711 (A) (29)


Moved: __________ Seconded: __________ Vote: __________

RECOMMENDED MOTION:  “The Closed Session be ended, and the Board certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.”

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





(a) Emerald Hill Principal Report – R. Wootten





-  Zealous Appreciation for Positive Performance

-  FCCLA Presentation

-  School Board Appreciation Month




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Public Hearing on FY’16 Budget




Consent Agenda


(a)  Approval of Minutes – January 12, 20, & 28, 2015

Approval is respectfully requested – (Pages 1-14)

(b)  Payroll and Payment of Bills

Approval is respectfully requested

(c)  Personnel Recommendations

Approval is respectfully requested – (Pages 21-22)

(d)  Resolution Recognizing February as Career and Technical Education Month

Approval is respectfully requested – (Page 15)

(e)  Request for Reimbursement from VSBA

Approval is respectfully requested – (Page 16)

(f)  Resolution Recognizing February 2-6, 2015 as National School Counseling Week

 Approval is respectfully requested – (Page 17)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)  Permission to Apply for Federal Grants (Titles I, II and III)(Page 18)

Moved: __________ Seconded: __________ Vote: __________

(b)  Authorize the School Board Chair to Sign a Contract for the Superintendent Search

Moved: __________ Seconded: __________ Vote: __________






(a)  Construction Updates – H. Spencer

(b)  Finance Report – J. Shomo

(c)  Budget Update – Dr. Johnson

(d)  CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • February 10, 2015 – CCSB Administration Committee Meeting, 11 a.m. at the School Board Office, 450 Radio Lane
  • February 11, 2015 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • February 12, 2015 – CCSB Work Session, 6 p.m. at the School Board Office, 450 Radio Lane
  • February 23, 2015 – CCSB Business/Budget Work Session (Closed Session prior to meeting if needed) at the School Board Office, 450 Radio Lane
  • March 9, 2015 - CCSB Finance Committee Meeting, 5:45 p.m. at the County Admin. Office, 302 N. Main Street
  • March 9, 2015 - CCSB Regular Board Meeting, 7 p.m. at the County Admin. Office, 302 N. Main Street  (Closed Session at 6:45 p.m.) - Approval of FY'16 Budget



Moved: __________ Seconded: __________ Vote: __________


This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.