Culpeper CountyPublic Schools

CHILD FIND

Child Find is the federally mandated process designed to identify, locate and evaluate children who are birth to age 21, inclusive, who are in need of special education and related services as defined in the Virginia Regulations.  This includes children who are home-schooled or home-tutored, children who are mobile, including those who are homeless or migrant, and who are wards of the state; children who are under 18, who are suspected of having a disability who need special education and related services, and who are incarcerated in a regional or local jail for 10 or more days; and children who are suspected of being children with disabilities, even though they are advancing from grade to grade. 

 Culpeper County Public Schools participates in the Rappahannock/ Rapidan Interagency Coordinating Council which oversees the requirements found in Part C of IDEA.  Children, aged birth through two, are referred to the Rappahannock/ Rapidan Community Services Board, which operates the Infant-Toddler Connection (ITC).  The phone number for ITC is 829-7480. Culpeper County Public Schools provides special education and related services for children who will be at least two years old on or by September 30^th of the current school year.

Culpeper County Public Schools conducts public awareness activities on an ongoing basis.  Child Find is the required process of locating children in need of referral.  Brochures are distributed to local public agencies and private schools as well as physicians’ offices and other locations in the community to inform the public of referral services.  Newspaper announcements are also used for the Child Find Campaign.  The Parent-Teacher Resource Center assists with notifying and collaborating with parents and community members.

CCPS is also required to identify children who are parentally placed in private schools located within Culpeper County, even if they reside outside of Culpeper County.

SCREENING PROCEDURES

The Code of Virginia  and The Regulations Governing Special Education Programs for Children with Disabilities in Virginia  has specific screening requirements for all students in public schools.

Screening results must be documented on a screening form and filed in a confidential manner in each student’s scholastic record.  Parents must be informed of the results of the screening.

Screening timelines are as follows:

• Hearing & Vision – within 60 administrative days of the opening of the school year for all children in grades K, 3, 7, & 10.

• Speech, Voice, Language, and Fine & Gross Motor – within 60 administrative days of the opening of school for all new enrollees including those in kindergarten and those who transfer in the school division for the first time.

• Scoliosis – Educational information on scoliosis will be provided to parents of students in grades 5 – 10 within 60 business days after the opening of school each year.

The screening may take place up to 60 business days prior to the start of school or 60 days from the start of the school year.  Screenings reported as part of the student’s pre-school physical examination may be recognized as fulfilling this requirement. Written notice to parents must be provided to parents within 30 days of the screening.

Children who fail any of the above screenings may be rescreened if the original results are not considered valid.  Results from screening(s) may suggest that a referral for evaluation for special education and related services is indicated.

CCPS offers free developmental screenings for preschool-aged children (ages 2-5) suspected of  possible developmental delays.  Depending upon screening results, some children are referred to the preschool child study team.  Parents and school professionals discuss screening results and determine if an evaluation for possible special education services are warranted.

CHILD STUDY REFERRAL PROCEDURE

Referrals to the Child Study Team can be made in writing, electronically, or verbally to a principal or Child Study Chair (special education designee) regardless of whether the child is enrolled in public school.  Anyone can make a referral, including parents, school staff, the Child Study Team, the VDOE or any other state agency, or other individual.  (Please note that if the referral comes from someone other than a parent or school staff, the parent must provide written consent for the exchange of information between the individual and school staff.) 

The Child Study Chair (special education designee)  will schedule the Child Study meeting, ensuring that the parent and all required team members receive written notification of the meeting.. 

The Child Study Team must convene within 10 business days to consider the referral.  Please contact the Child Study Chair at your child's school (see below).

Child Study Chairs