November 10, 2014 Agenda



Tentative Meeting Agenda

Monday, November 10, 2014

Closed Session at 6:45 p.m. ~ Business Session at 7 p.m.


County Administrative Office – 302 N. Main Street, Culpeper, VA  22701


Call to Order – Mr. Robert A. Houck, Chair




Roll Call


Mr. Askew, Catalpa District ___


Mr. Beard, East Fairfax District ___


Mr. Houck, West Fairfax District ___


Mrs. Hutchins, Stevensburg District ___


Mrs. Luckinbill, Salem District ___


Mrs. North, Jefferson District ___


Mrs. Smith, Cedar Mtn. District ___


Dr. Johnson ___




Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose:


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)

[b]  Discussion of Student Matters of Named Student(s) A & B  (Religious Exemption) as permitted by the Code of Virginia 2.2-3711 (A) (2)

Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION:  “The Closed Session be ended, and the Board certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.”

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





(a)    Principal Report – S. Campbell





-  VSBA Academy Awards




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)  Approval of Minutes – October 13 & 27, 2014

Approval is respectfully requested – (Pages 1-13)

(b)  Payroll and Payment of Bills

Approval is respectfully requested

(c)  Personnel Recommendations

Approval is respectfully requested – (Pages 21-23)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)  Appointment of Nate Clancy to the Capital Planning Committee (November 2014 through January 2015 CCSB Reorganizational Meeting)

Moved: __________ Seconded: __________ Vote: __________

(b)  First Reading of Budget Schedule for FY’16(Page 14)

Moved: __________ Seconded: __________ Vote: __________

(c)  Approval of Future Building Projects

Moved: __________ Seconded: __________ Vote: __________

(d)  Approval of Capital Improvement Five Year Plan(Pages 15-17)

Moved: __________ Seconded: __________ Vote: __________

(e)  Approval of Educational Specialist Evaluation Instrument (hard copy available upon request)

Moved: __________ Seconded: __________ Vote: __________

(f)  Disposition of Named Student(s) A (Religious Exemption)

Moved: __________ Seconded: __________ Vote: __________

(g)  Disposition of Named Student(s) B (Religious Exemption)

Moved: __________ Seconded: __________ Vote: __________






(a)  Construction Updates – H. Spencer

(b)  Finance Report – J. Shomo

(c)  CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • November 11, 2014 – CCSB Administration Committee Meeting, 1 p.m. at the School Board Office, 450 Radio Lane
  • November 12, 2014 - CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • November 19-21, 2014 – VSBA Annual Convention in Williamsburg, VA
  • December 8, 2014 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Admin. Office, 302 N. Main Street
  • December 8, 2014 – CCSB Regular Board Meeting, 7 p.m. at the County Admin. Office, 302 N. Main Street (Closed Session at 6:45 p.m.)




Moved: __________ Seconded: __________ Vote: __________


This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.