June 9, 2014 Agenda



Tentative Meeting Agenda

Monday, June 9, 2014

Closed Session at 5:45 p.m., Business Session at 6 p.m. to include recognition of Retirees


Eastern View High School – 16332 Cyclone Way, Culpeper, VA  22701


Call to Order – Mr. Robert A. Houck, Chair




Roll Call – Mrs. Pearl V. Jamison, Deputy Clerk


Mr. Askew, Catalpa District ___


Mr. Beard, East Fairfax District ___


Mr. Houck, West Fairfax District ___


Mrs. Hutchins, Stevensburg District ___


Mrs. Luckinbill, Salem District ___


Mrs. North, Jefferson District ___


Mrs. Smith, Cedar Mtn. District ___


Dr. Johnson ___




Closed Session


RECOMMENDED MOTION: “That the School Board convene a Closed Session for the following purpose(s):

[a] Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)

[b] Consultation with legal counsel and briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body as permitted by the Code of Virginia 2.2-3711 (A) (7)

Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: “That the Board recess the Closed Session and reconvene the open meeting (the Closed Session will be reconvened following the open meeting to discuss Item B)

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





  • Zealous Appreciation for Positive Performance - (Math 24 Team and CMS Band & Choir)
  • Recognition of 2014 Retirees




Delegations – Persons may present ideas or concerns regarding Culpeper County Public Schools.  There will be no action taken by the board at this meeting.  Such items will be referred to the appropriate administrators for future information and research.  Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor.  The chairman shall determine the amount of time to be spent for citizen participation.  Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic.  A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)     Approval of Minutes – May 12, 19, & 26, 2014 and June 3, 2014

Approval is respectfully requested – (Pages 1-18)


(b)     Payroll and Payment of Bills

Approval is respectfully requested


(c)      Personnel Recommendations

Approval is respectfully requested – (Pages 49-53)


(d)      Approval of VHSL Membership Applications for 2014/2015 – CCHS & EVHS

Approval is respectfully requested – (Pages 19-20)


(e)      Approval of Increase in School Breakfast/Lunch Prices

Approval is respectfully requested – (Page 21)


(f)       Approval of Resolution for VRS Employer Retirement Contribution Rate Election

Approval is respectfully requested – (Page 22)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)      First Reading of Policies/Regulations(Pages 23-41)

Moved: __________ Seconded: __________ Vote: __________


(b)   Consideration of Delegate/Alternate for the VSBA Delegate Assembly

Moved: __________ Seconded: __________ Vote: __________


(c)   Consideration of 2014 Media Honor Roll(Page 42)

Moved: __________ Seconded: __________ Vote: __________


(d)   Approval of Trash Removal and Recycling Bid(Page 43)

Moved: __________ Seconded: __________ Vote: __________


(e)     Approval of Pest Control Services Bid(Page 44)

Moved: __________ Seconded: __________ Vote: __________


(f)      Approval of CCPS Supplement Scale(Page 45)

Moved: __________ Seconded: __________ Vote: __________


(g)      Approval of Bus Driver Salary Scale(Page 46)

Moved: __________ Seconded: __________ Vote: __________


(h)      Approval of School Board Fall Retreat – November 7 & 8, 2014 or November 14 & 15, 2014

Moved: __________ Seconded: __________ Vote: __________






(a)     Construction Report – H. Spencer

(b)    Finance Report – J. Shomo

(c)    CCSB Committee Reports (if needed)




Board Member Reports




Information Items

May 30, 2014 Membership – (Page 47)


Summary of CCSB Committee Reports – (Page 48)


Superintendent Evaluation Timeline

  • Distribute superintendent evaluation form and documentation notebook - 6/9/14
  • Superintendent Evaluation due to CCSB Committee Chair - 6/16/14 at 4 p.m.
  • Final Superintendent Evaluation - 6/23/14


Future Meeting Dates

  • June 11, 2014 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • June 17, 2014 – CCSB Administration Committee Meeting, 1 p.m. at the School Board Office, 450 Radio Lane
  • June 19, 2014 – Board of Supervisors/School Board Joint Meeting, 6 p.m. at Culpeper County High School
  • June 23, 2014 – CCSB Finance Committee Meeting, 5 p.m. at the School Board Office, 450 Radio Lane
  • June 23, 2014 – CCSB Closed Session, 6 p.m. immediately followed by CCSB Business/Work Session at the School Board Office, 450 Radio Lane




Recess the Open Meeting and Reconvene the Closed Session to discuss Item B

Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION:  "That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered."

Moved: __________ Seconded: __________ Vote: __________





Moved: __________ Seconded: __________ Vote: __________


This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.