March 10, 2014 Agenda


Tentative Meeting Agenda

Monday, March 10, 2014


Closed Session 6:45 p.m., Business Session 7 p.m.

County Administrative Office, 302 N. Main Street



Call to Order - Robert Houck, Chair    


Roll Call - Pearl V. Jamison, Deputy Clerk    
    Mr. Beard, East Fairfax District _____  Mrs. Luckinbill, Salem District _____
    Mr. Houck, West Fairfax District _____ Mrs. Michelle North, Jefferson District _____
    Mrs. Hutchins, Stevensburg District _____ Mrs. Betsy Smith, Cedar Mtn. District _____
    Mr. Jenkins, Catalpa District _____ Dr. Johnson  ___
3. Closed Session    
  RECOMMENDED MOTION:  “That the School Board convene a Closed Session for the following purpose(s):
  [a] Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)
  Moved: __________    Seconded: __________                        Vote: __________
  RECOMMENDED MOTION:  “That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered."
  Moved: __________    Seconded: __________                        Vote: __________
4. Moment of Silence and Pledge of Allegiance


Adoption of Agenda
  Moved: __________    Seconded: __________                        Vote: __________


* Zealous Appreciation for Positive Performance Awards

7. Reports
  (a) Principal Report - Kristin Williams
8. Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.
9. Consent Agenda
  (a) Approval of Minutes - February 10 & 24, 2014

Approval is respectfully requested. - (Pages 1-18)

  (b) Payroll and Payment of Bills      
  Approval is respectfully requested.
  (c) Personnel Recommendations
  Approval is respectfully requested. - (Page 92)

(d) Second Reading - Policies and Regulations

JHCH School Meals and Snacks
JHH R1 Student Suicide Protocols
JHH E1 Suicide Threat Assessment Documentation
JHH E2 Suicide Safety Plan
JHH E3 Suicide Risk Assessment Sheet

  Approval is respectfully requested. - (Pages 19-32)
  Moved: __________    Seconded: __________                        Vote: __________
10. Action Items

(a) First Reading - Proposed 2014/2015 and 2015/2016 School Calendars - (Pages 33-58)

  Moved: __________    Seconded: __________                        Vote: __________

(b) Approval of FY'15 Operating Budget

  Moved: __________    Seconded: __________                        Vote: __________
  (c) Approval of the Voluntary Retirement Incentive Program (VIRP) - (Page 59)
  Moved: __________    Seconded: __________                        Vote: __________
  (d) Consider forming a Board of Supervisors/School Board Interaction Committee
  Moved: __________    Seconded: __________                        Vote: __________
  (e) Consider requesting staff to provide trending data by semester for discipline cases
  Moved: __________    Seconded: __________                        Vote: __________
  (f) Approval of Grant Application for Title III, Part A - Language Instruction for Limited English Proficient and Immigrant Students - (Pages 60-88)
  Moved: __________    Seconded: __________                        Vote: _________
  (g) Permission to Apply for Federal Grants (Title I, II and III) - (Page 89)
  Moved: __________    Seconded: __________                        Vote: __________
11. Reports
  (a) Finance Report - J. Shomo
  (b) CCSB Committee Reports (If needed)
12. Board Member Reports
13. Information Items
  * February 28, 2014 Membership - (Page 90)
  * Summary of CCSB Committee Reports - (Page 91)
  Future Meeting Dates

* March 11, 2014 - CCSB Administration Committee Meeting, 1 p.m. at the School Board Office, 450 Radio Lane

* March 12, 2014 - CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane

* March 24, 2014 - CCSB Closed Session, 6 p.m. immediately followed by CCSB Business/Work Session at the School Board Office, 450 Radio Lane

* April 7, 2014 - CCSB Finance Committee Meeting, 5:45 p.m. at the County Admin. Office, 302 N. Main Street

* April 7, 2014 - CCSB Regular Board Meeting, 7 p.m. at the County Admin. Office, 302 N. Main Street (6:45 p.m. Closed Session)

14. Adjourn
  Moved: __________    Seconded: __________                        Vote: __________

This public meeting is being held at a facility believed to be accessible to persons with disabilities.  Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office,450 Radio Lane, Culpeper, VA  22701, (540) 825-3677.  Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than two (2) weeks prior to the meeting.

** - Modified After Agenda Distribution