December 14, 2015 Agenda



Tentative Meeting Agenda

Monday, December 14, 2015

Closed Session at 6:45 p.m., if needed ~ Business Session at 7 p.m.


County Administration Office – 302 N. Main Street, Culpeper, VA 22701


Call to Order – Mrs. Elizabeth Hutchins, Chair




Roll Call


Mr. Beard, East Fairfax District ___                                  Mrs. Luckinbill, Salem District ___

Mr. Clancy, Catalpa District ___                                       Mrs. North, Jefferson District ___

Mr. Houck, West Fairfax District ___                               Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                            Dr. Brads ___


Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)


[b]  Discussion of Student Matters of Named Student A as permitted by the Code of Virginia 2.2-3711 (A) (2)


[c]  Discussion or consideration of the acquisition of real property for a public purpose or of the disposition of publicly held real property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body as permitted by the Code of Virginia 2.2-3711 (A) (3)


Moved: __________ Seconded: __________ Vote: __________

RECOMMENDED MOTION:  That the School Board recess the Closed Session and reconvene the open meeting (the Closed Session will be reconvened following the open meeting).


Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





  • Performance by EVHS Artistic Choir
  • Recognition of Retiring Board Members





-          Superintendent/Student Advisory Group Report - EVHS

-          Sycamore Park Principal Report – V. Meza




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)     Approval of Minutes – November 9, 2015

Approval is respectfully requested – (Pages 1-6)

(b)     Payroll and Payment of Bills

Approval is respectfully requested

(c)     Personnel Recommendations

Approval is respectfully requested – (Pages 71-72)  

(d)    Second Reading of Budget Schedule for FY’17

Approval is respectfully requested – (Page 7) 

(e)      Second Reading of Policies/Regulations (VSBA Updates/Regulation Changes/Proposed New Regulations)

 Approval is respectfully requested – (Pages 8-30) 


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)     Approval of Revisions to CCPS Technology Plan(Pages 31-68)

Moved: __________ Seconded: __________ Vote: __________






(a)   Finance Report – J. Shomo

(b)   Employee Survey Update – T. Brads

(c)   CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • January 11, 2016 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Admin. Office, 302 N. Main Street
  • January 11, 2016 – CCSB Regular Board Meeting, 7 p.m. at the County Admin Office (Closed Session at 6:45 p.m. if needed)
  • January 12, 2016 - CCSB Administration Committee Meeting, 7:45 a.m. at the School Board Office, 450 Radio Lane
  • January 13, 2016 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • January 25, 2016 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane
  • January 28, 2016 – School Board/Board of Supervisors Joint Meeting, 6 p.m. at Culpeper County High School




Recess the Open Meeting and Reconvene the Closed Session

Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Action Items (continued)

(b)      Disposition of Named Student A

Moved: __________ Seconded: __________ Vote: __________





Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.