April 13, 2015 Agenda



Tentative Meeting Agenda

Monday, April 13, 2015

Closed Session at 6:45 p.m. ~ Business Session at 7 p.m.


County Administrative Office – 302 N. Main Street, Culpeper, VA  22701


Call to Order – Mrs. Elizabeth Hutchins, Chair




Roll Call


Mr. Beard, East Fairfax District ___                                    Mrs. Luckinbill, Salem District ___

Mr. Clancy, Catalpa District ___                                         Mrs. North, Jefferson District ___

Mr. Houck, West Fairfax District ___                                 Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District ___                             Dr. Johnson ___


Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose:


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)


Moved: __________ Seconded: __________ Vote: __________

RECOMMENDED MOTION:  “The Closed Session be ended, and the Board certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.”

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





  • Zealous Appreciation for Positive Performance





(a)    Farmington Elementary School Principal Report – G. Brewer

(b)   Superintendent/Student Advisory Group Report - EVHS




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)     Approval of Minutes – March 4 , 9, & 23, 2015

Approval is respectfully requested – (Pages 1-14)

(b)     Payroll and Payment of Bills

Approval is respectfully requested

(c)     Personnel Recommendations

Approval is respectfully requested – (Page 154)

(d)     Second Reading of Bylaws Section 3.1 and JC R-1 (Out-of-Zone School Attendance)

Approval is respectfully requested – (Pages 15-24)

(e)     Teacher Appreciation Week Resolution (May 4-8, 2015)

Approval is respectfully requested – (Page 25)

(f)     Child Nutrition Employee Week Resolution (May 4-8, 2015)

Approval is respectfully requested – (Page 26)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)    Approval of Special Education Annual Plan 2015/2016(Pages 27-34)

Moved: __________ Seconded: __________ Vote: __________

(b)   Approval of Career and Technical Education Local Plan for 2015/2016 (hard copy available upon request) – (Pages 35-79)

Moved: __________ Seconded: __________ Vote: __________

(c)   First Reading of VSBA February Policy Updates, JFC R1 (Student Code of Conduct), and JFCC R1 (Student Conduct on School Buses)(Page 80-152)

Moved: __________ Seconded: __________ Vote: __________






(a)    Finance Report – J. Shomo

(b)   Superintendent Search Update – E. Hutchins

(c)    CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • April 20, 2015 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session at 6 p.m. if needed)
  • April 22, 2015 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • April 22, 2015 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session at 6 p.m. if needed)
  • April 23, 2015 – May 1, 2015 (Excluding Weekend) – CCSB Closed Session to Interview Candidates for Superintendent Vacancy, 6:15 p.m. ~ Location TBD
  • May 11, 2015 – CCSB Finance Committee Meeting, 5 p.m. at Eastern View High School, 16332 Cyclone Way
  • May 11, 2015 – CCSB Regular Board Meeting, 6 p.m. at Eastern View High School, 16332 Cyclone Way (Closed Session at 5:45 p.m. if needed) ~ Includes CCPS Teacher and Classified Employee Recognition



Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.