June 27, 2016 Agenda



Tentative Meeting Agenda

Monday, June 27, 2016


Business/Work Session at 6 p.m. followed by Closed Session (if needed) with return to Business Session


School Board Office, 450 Radio Lane, Culpeper, VA 22701


Call to Order – Mr. Clancy




Roll Call


Ms. Baker, East Fairfax District ___                                  Mrs. Luckinbill, Salem District ___

Ms. Carter, West Fairfax District ___                                Mrs. North, Jefferson District ___

Mr. Clancy, Catalpa District ___                                       Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                             Dr. Brads ___





Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________




Consider Request by Michelle North, School Board Member, to participate in this meeting through electronic communication

Moved: __________ Seconded: __________ Vote: __________  




Consent Agenda

a.  Approval of Minutes – June 13, 2016(Pages 1-7)

b.  Payroll and Payment of Bills

c.  Second Reading of VSBA New Policies– (Pages 8-13)

     (GBMA – Support Staff Grievances)

     (JRCA – School Service Providers’ Use of Student Personal Information)

d.  Approval of Title Grants for 2016/2017 (hard copy available upon request) – (Pages 14-145)


Approval is respectfully requested on all consent agenda items

Moved: __________ Seconded: __________ Vote: __________  




Action Items


a.  Discussion and/or Action, if any, Regarding the Acquisition of BoardDocs (a web-based system for Board meetings and policy management)

Moved: __________ Seconded: __________ Vote: __________   

b.  Approval of Financial Closeout FY’16 (Shomo)

Moved: __________ Seconded: __________ Vote: __________  




Work Session

  1.  Summer Program Update (Hauman/Lane)




Closed Session (If needed)


RECOMMENDED MOTION:  That the School Board convene a closed session to consider the following personnel matters pursuant to the Code of Virginia §2.2-3711 (A) (1):

  1. the appointment of certified personnel
  2. the appointment of classified personnel
  3. the transfer of certified personnel
  4. the transfer of classified personnel
  5. the resignation of certified personnel
  6. the resignation of classified personnel
  7. the approval of instructional supplements for 2016/2017
  8. the approval of 2016/2017 CLC and SIM apprentices and professional developers
  9. the approval of 2016/2017 special education designees
  10. the approval of 2016/2017 E-Squared program coordinator/coaches
  11. the approval of 2016/2017 fall season coaching supplements CCHS
  12. the approval of 2016/2017 fall season coaching supplements EVHS
  13. the approval of 2016/2017 fall season coaching supplements FTBMS
  14. the approval of 2016/2017 fall season coaching supplements CMS
  15. the approval of 2016 summer hourly maintenance employee
  16. the approval of 2016/2017 school psychology intern
  17. the approval of 2016 additional middle school summer school personnel
  18. the evaluation of the superintendent


Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Action on Closed Session Item(s)

a.  Personnel Recommendations – (Pages 146-155)

Moved: __________ Seconded: __________ Vote: __________






Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.