June 13, 2016 Agenda



Tentative Meeting Agenda

Monday, June 13, 2016

Business Session at 6 p.m. (Closed Session later in the agenda, if needed)

(Includes Recognition of Retirees)


Eastern View High School forum – 16332 Cyclone Way, Culpeper, VA  22701


Call to Order – Mr. Nate Clancy, Chair




Roll Call


Ms. Baker, East Fairfax District ___                                 Mrs. Luckinbill, Salem District ___

Ms. Carter, West Fairfax District ___                               Mrs. North, Jefferson District ___

Mr. Clancy, Catalpa District ___                                      Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                            Dr. Brads ___





Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





  • Zealous Appreciation for Positive Performance
    1. For earning the Presidential Volunteer Service Award – Arianna Gatewood (Sponsor – Khaled El-Nemr)
    2. For earning the National Junior Honor Society Outstanding Achievement Award for 2015/2016 – Matthew Baker; Abigail Stern; and Stacey Appelt (Sponsor – Khaled El-Nemr)
    3. For placing First at the US Finals National Middle School Competition on May 7th in Virginia Beach – Emily Arzola; Kayla Coppage, Captain; Makenna Diaz; Lindsay Dombroff; Kendall Ford; Sara Joyce; Chloe Mullins; Camryn Patterson; Madison Randolph, Captain; Tenley-Scott Wilkins; Kaitlyn Snuffer; and Katie Whelan (Sponsors – Melissa Yost Summerscales and Jennifer Mathieu)
  • Recognition of 2016 Retirees




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


a.  Minutes – May 9 & 23, 2016 – (Pages 1-12)

b.  Payroll and Payment of Bills
c.  Approval of May VSBA Policy Updates and Proposed Policy/Regulation Changes(Pages 13-114 & 137-142)
d.  Approval of VHSL Membership Applications for 2016/2017 – CCHS & EVHS(Pages 115-116)

Approval is respectfully requested of all consent agenda items


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


a.   Consideration of Delegate/Alternate for the VSBA Delegate Assembly

Moved: __________ Seconded: __________ Vote: __________


b.  First Reading of VSBA New Policies (1st reading – June 13th and 2nd reading – June 27) - (Pages 117-124)

     GBMA (Support Staff Grievances)

     JRCA (School Service Providers’ Use of Student Personal Information)

Moved: __________ Seconded: __________ Vote: __________




Superintendent/Staff Reports


a.  Superintendent Updates – Tony Brads
b.  Operations Report – Geary Parkinson




Board Member Reports




Information Items/Committee Reports




Future Meeting Dates

  • June 14, 2016 – CCSB Administration Committee Meeting, 9 a.m. at the School Board Office, 450 Radio Lane
  • June 27, 2016 – CCSB Finance Committee Meeting, 5 p.m. at the School Board Office, 450 Radio Lane
  • June 27, 2016 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session later in the agenda, if needed)
  • June 30, 2016 – BOS/SB Joint Meeting, 6 p.m. at the CCHS Studio, 14240 Achievement Drive
  • August 8, 2016 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Administration Office, 302 N. Main Street
  • August 8, 2016 - CCSB Regular Board Meeting, 7 p.m. at the County Administration Office, 302 N. Main Street (Closed Session later in the agenda, if needed)




Closed Session (If needed)


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]   Discussion of Personnel Recommendations to include appointments, transfers, approval, and separation of staff as permitted by the Code of Virginia 2.2-3711 (A) (1)


Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


Personnel Recommendations(Pages 127-136)

Moved: __________ Seconded: __________ Vote: __________






Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.