May 9, 2016 Agenda



Tentative Meeting Agenda

Monday, May 9, 2016

Business Session at 6 p.m. (Closed Session later in the agenda)

(Includes Recognition of Teacher and Classified Employees of the Year)


Eastern View High School forum – 16332 Cyclone Way, Culpeper, VA  22701



Call to Order – Mr. Nate Clancy, Chair




Roll Call


Ms. Baker, East Fairfax District ___                                 Mrs. Luckinbill, Salem District ___

Ms. Carter, West Fairfax District ___                               Mrs. North, Jefferson District ___

Mr. Clancy, Catalpa District ___                                      Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                            Dr. Brads ___





Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





-   SSAG Report (EVHS) – Mitchell Luckinbill





  • Zealous Appreciation for Positive Performance
    • State Placement in the Indoor Long Jump – John Jackson (Sponsor – Mark Dennis)
    • Virginia’s Summer Residential Governor’s School – Alex Brewer, Libby Caballero, Alexis Hinton, William McClenny, Edward Myers II,  Abigail Dunahoo, Lenna Neely, Benjamin Stephenson, Jacob Waters and Alternate – Bailey Wilson (Sponsor – Margery Southard)
    • All Virginia Elementary Chorus – Laelia Croft, Claudia Gentry, Emily Goudeau, Emma McCaughey, and Parker Phillips (Sponsor – Catherine ter Weele)
  • ESquared Finalist Presentation from “I Can-Cer Vive” (Team members – Samantha Jackson, Wyatt Phillips, & Abby Place)
  • Recognition of VSBA 2016 Central Regional Art Contestants – Brailey Jenkins and Elizabeth Elliott
  • Recognition of 2016/2017 Classified Employees of the Year
  • Recognition of 2016/2017 CCPS Classified Employee of the Year
  • Recognition of 2016/2017 Teachers of the Year
  • Recognition of 2016/2017 CCPS Teacher of the Year




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


a.  Minutes – April 11 & 25, 2016 – (Pages 1-12)
b.  Payroll and Payment of Bills
c.  Approval of February VSBA Policy Updates(Pages 13-73)
  • BBFA Conflict of Interests and Disclosure of Economic Interests
  • CLA Reporting Acts of Violence and Substance Abuse
  • GCBE Family and Medical Leave
  • IIAA Textbook Selection, Adoption and Purchase
  • IKF Standards of Learning Tests and Graduation Requirements
  • IKH Retaking SOL Assessments
  • JBA Section 504 Nondiscrimination Policy and Complaint Procedures
  • JGD/JGE Student Suspension/Expulsion
  • JHCH School Meals and Snacks


Approval is respectfully requested of all consent agenda items


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


a.  Renewal of 5 Year Contract for VSBA Policy Services (1-year with 4-renewable terms)(Pages 74-77)

Moved: __________ Seconded: __________ Vote: __________


b.  First Reading of IIABC/GCLA (Creation and Use of Audio and Video Recordings by Instructional Staff)(Page 78)

Moved: __________ Seconded: __________ Vote: __________


c.  Approval of FY’17 Budget

Moved: __________ Seconded: __________ Vote: __________


d.  Approval of CCPS Salary Scales for 2016/2017(Pages 79-132)

Moved: __________ Seconded: __________ Vote: __________


e.  Approval of Supplementary Scales for 2016/2017(Page 133)

Moved: __________ Seconded: __________ Vote: __________



Superintendent/Staff Reports


a.  Superintendent Updates – Tony Brads
b.  Finance Report – Jeff Shomo
c.  Operations Report – Geary Parkinson




Board Member Reports




Information Items/Committee Reports




Future Meeting Dates

  • May 10, 2016 – CCSB Administration Committee Meeting, 7:30 a.m. at the School Board Office, 450 Radio Lane (CANCELED)
  • May 11, 2016 – CCSB Capital Planning Committee Meeting, 2:30 p.m. at the School Board Office, 450 Radio Lane
  • May 23, 2016 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session later in the agenda, if needed)
  • June 13, 2016 – CCSB Finance Committee Meeting, 5 p.m. at Eastern View High School, 16332 Cyclone Way
  • June 13, 2016 – CCSB Regular Board Meeting, 6 p.m. at Eastern View High School, 16332 Cyclone Way (Closed Session later in the agenda, if needed)




Closed Session (If needed)


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]   Discussion of Personnel Recommendations to include appointments, transfers, approval, reinstatements, and separation of staff as permitted by the Code of Virginia 2.2-3711 (A) (1)


[b]  Discussion of Student Matters of Named Student A (expulsion) as permitted by the Code of Virginia 2.2-3711 (A) (2)


Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


Personnel Recommendations(Pages 139-154)

Moved: __________ Seconded: __________ Vote: __________


Disposition of Named Student A

Moved: __________ Seconded: __________ Vote: __________






Moved: __________ Seconded: __________ Vote: __________



 This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.