April 11, 2016 Agenda



Tentative Meeting Agenda

Monday, April 11, 2016

Business Session at 7 p.m. (Closed Session later in the agenda, if needed)


County Administration Office – 302 N. Main Street, Culpeper, VA 22701


Call to Order – Mr. Nate Clancy, Chair




Roll Call


Ms. Baker, East Fairfax District ___                                 Mrs. Luckinbill, Salem District ___

Ms. Carter, West Fairfax District ___                               Mrs. North, Jefferson District ___

Mr. Clancy, Catalpa District ___                                      Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                            Dr. Brads ___





Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________






TRIER Report – Barbara Brown






Zealous Appreciation for Positive Performance

  • CCHS Pride of Cecilia Choir - Doray Walker, CCHS Choir Director
  • CCHS Voices of Men Choir - Doray Walker, CCHS Choir Director
  • Article Publication (Virginia Journal of Education) - Michelle Edwards


Recognition of Employee Years of Service - 30+, 35+, and 40+ - (Pages 1-2)




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)  Minutes – March 14, 2016 - (Pages 3-8)

(b)  Payroll and Payment of Bills

(c)  Health and PE Textbook Adoption - (Page 9)

(d)  Pre-Calculus, Calculus, and Meteorology Textbook Adoption - (Pages 10-11)


Approval is respectfully requested of all consent agenda items


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


(a)  Approval of Voluntary Incentive Retirement Program (VIRP) – (Page 12)

Moved: __________ Seconded: __________ Vote: __________


(b)  Teacher Appreciation Week Resolution (May 2-6, 2016)(Page 13)

Moved: __________ Seconded: __________ Vote: __________


(c)  Child Nutrition Employee Week Resolution (May 2-6, 2016)(Page 14)

Moved: __________ Seconded: __________ Vote: __________      


Superintendent/Staff Reports


(a)  FY’17 Budget Update – Tony Brads

(b)  Finance Report – Jeff Shomo

(c)  Operations Report – Geary Parkinson




Board Member Reports




Information Items/Committee Reports




Future Meeting Dates

  • April 12, 2016 – CCSB Administration Committee Meeting, 7:30 a.m. at the School Board Office, 450 Radio Lane
  • April 13, 2016 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • April 25, 2016 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session later in the agenda, if needed)
  • May 9, 2016 – CCSB Finance Committee Meeting, 5 p.m. at Eastern View High School, 16332 Cyclone Way
  • May 9, 2016 – CCSB Regular Board Meeting, 6 p.m. at Eastern View High School, 16332 Cyclone Way (Closed Session later in the agenda, if needed)




Closed Session (If needed)


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]   Discussion of Personnel Recommendations to include appointments, transfers, approval, reinstatements, and separation of staff and for the purpose of discussing the performance and specific terms of employment of a Board employed administrator as permitted by the Code of Virginia 2.2-3711 (A) (1)


Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Action Item(s)


Personnel Recommendations – (Pages 18-20)

Moved: __________ Seconded: __________ Vote: __________





Moved: __________ Seconded: __________ Vote: __________


This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.