CCPS Board Policy

As the School Board approves revisions to the language of current policies, those revised policies will be made available to CCPS staff and to the public. existing policies are not in electronic format, but a copy of these policies has been placed in the library of each of the schools.

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	Section A: Foundations and Basic Commitments AA School Division Legal Status AC Non-Discrimination ACA Civil Rights Certificate AD Educational Philosophy ADA Mission Statement AE School Division Goals and Objectives AF Comprehensive Plan AFA Evaluation of School Board Operational Procedures
	Section B: School Board Governance and Operations BB School Board Legal Status BBA School Board Powers and Duties BBAA Board Member Authority BBBA Qualifications of School Board Members BBBC Board Member Oath of Office BBD Board Member Removal from Office BBE Unexpired Term Fulfillment BBFA Board Member conflict of Interest BCA Board Organizational Meeting BCB School Board Officers BCC School Board Clerk BCE School Board Committees BCEA Disciplinary Committee BCF Advisory Committees to the School Board BCG School Attorney BDA Regular Board Meetings BDB Special Board Meetings BDC Closed Meetings BDCA Calling and Certification of Closed Meetings BDCA-E1 Certification of Closed Meeting BDD Electronic Participation in Meetings from Remote Locations BDDA Notification of Board Meetings BDDC Agenda Preparation and Dissemination BDDD Quorum BDDE Rules of Order BDDF Voting Method BDDG Minutes BDDH Public Participation at Board Meetings (also KD) BF Board Policy Manual BFC Policy Adoption BFE Administration in Policy Absence (also CHD) BG Board-Staff Communications (also GBD) BHB School Board Member In-Service Activities BHD Board Member Compensation and Benefits BHE School Board Member Liability Insurance
	Section C: General School Administration CA Administration Goals CBA Qualifications and Duties of Superintendent CBB Appointment and Term of the Division Superintendent CBCA Disclosure Statement Required of Superintendent CBD Superintendent's Compensation and Benefits CBE Severance Benefits CBG Evaluation of the Superintendent CC Administrative Organization Plan CF School Building Administration CH Policy Implementation CHD Administration in Policy Absence (Also BFE) CL Administrative Reports CLA Reporting Acts of Violence and Substance Abuse CM School Division Annual Report CMA School Division Annual Report Card
	Section D: Fiscal Management DA Management of Funds DB Annual Budget DG Custody and Disbursement of School Funds DGC School Activity Funds DGD Funds for Instructional Materials and Office Supplies DI Financial Accounting and Reporting DIA Reporting Per Pupil Costs DJ Small Purchasing DJ-E1Report Form for Price Quotes Obtained by Phone DJ-E2 Culpeper County Purchase Order DJ-R1 Local Purchasing DJA Purchasing Authority DJA-R1 Purchasing Authority DJB Petty Cash Funds DJF Purchasing Procedures DJG Vendor Relations DK Payment Procedures DL Payroll Procedures DL-E1 Culpeper County Direct Deposit Request Form DL-R1 Direct Payroll Deposit DL-R2 Payroll Procedure Processing DLB Salary Deductions DLB-R2 Fair Labor Standards Act Compliance DLC Expense Reimbursements DLC-E1 Expense Form - Request for Reimbursement DLC-E1 Expense Form - Request for Reimbursement for Mileage DM Cash in School Buildings DN Disposal of Surplus Items DN-R1 Disposition of Technology Hardware DN-R2 Disposal of Surplus Items DO Non-Locally Funded Programs
	Section E EA Support Services EB School Crisis and Emergency Management Plan EBA Buildings and Grounds Inspections EBAA Reporting of Hazards EBAB Reporting of Possible Exposure to Viral Infections EBBA First Aid EBBB Personnel Training—Viral Infections EBCB Fire Drills EBCC Tornado Drills EBCD School Closings EC Buildings and Grounds Management EC-R1 Displays and Decorative Materials in Schools ECA Inventory and Reporting of Loss or Damage ECAB Vandalism EDC Authorized Use of School‑Owned Materials EDC-R1 Authorized Use and Maintenance of Computers & AV Equipment EDC-R2 Authorized use of School-Owned Materials EDC-E1 School Inventory Form Computers, Peripherals, and Audio-Visual Equipment EEA Student Transportation Services EEA-R1 Bus Transportation EEAB School Bus Scheduling and Routing EEAC School Bus Safety Program EEAD Special Use of School Buses EF Food Service Management EFB Free and Reduced Price Food Services EFD Food Sanitation Program EGAA Reproduction of Copyrighted Materials EGAA- R1 Computer Software Copyright Compliance Regulation EI Insurance Management ET Educational Technology Foundation
	Section F FA Facilities Development FB Facilities Planning FE Playground Equipment FEA Educational Facilities Specifications FECBA Energy-Conserving Construction FECBB Accommodations for People with Disabilities FEG Supervision of Construction FF Public Dedication of New Facilities FFA New School Names FFB Names of School Facilities FG Retirement of Facilities
	Section G GA Personnel Policies Goals GAA Staff Time Schedules GAA-R1 Staff Time Schedules GAA-R2 Staff Time Schedules GAB/IIBEA Acceptable Computer System Use GAB-R1 / IIBEA-R1 Acceptable Computer System Use GAB-E1 / IIBEA-E2 Acceptable Computer System Use Agreement GB Equal Employment Opportunity/Non-Discrimination GB-E1 Report of Discrimination GB/JB-R1 Americans with Disabilities Act GBA/JFHA Sexual Harassment/Harassment Based on Race, National Origin, Disability and Religion GBA/JFHA-E Report of Sexual Harassment GBB Staff Involvement in Decision Making GBC Staff Compensation Procedures GBC-E1 Notice of How Employees who work less than 12 months are to be paid GBD Board-Staff Communications (Also BG) GBE Staff Health GBEA Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance GBEB Staff Weapons in School GBEC Tobacco-Free Schools for Staff and Students (Also JFCH) GBG Staff Participation in Political Activities GBI Staff Gifts and Solicitations GBL Personnel Records GBL-R1 Personnel Records GBLA Third-Party Complaints Against Employees GBLA-E1 Third Party Complaint Form GBLB Staff and Citizen Awards and Recognition GBM Professional Staff Grievances GBM-R1 Procedure for Adjusting Grievances for Professional Staff GBMA Support Staff Grievances GBMA-R1Procedure for Adjusting Grievances for Support Staff GBN Application for Positions GBO Virginia Retirement System GBO-E1 Extended Service Program Agreement Form GBO-R1 Extended Service Program GBR Voluntary Retirement Savings Program GC Professional Staff GC-R1 Professional Staff Identification Badges GC-R2 Fair Labor Standards Act Compliance GC-R3 Professional Staff Licenses GC-R4 Professional Staff Employee Dress Standards GC-R5 Professional Staff Safety Standards GC-R6 Professional Staff Employee Code of Conduct GCB Professional Staff Contracts GCBA Professional Staff Salary Schedules GCBA-R1 Staff Salary Schedules GCBA-R2 Staff Salary Schedules GCBA-R3 Staff Salary Schedules GCBB Professional Staff Supplementary Pay Plans GCBB-R1 Supplementary Pay Plans GCBB-R2 Professional Staff Supplementary Pay Plans GCBB-E1 Certified Staff Extra Duty Requisition GCBC Staff Fringe Benefits GCBC-R1 Staff Fringe Benefits GCBD Professional Staff Leave and Absences GCBD/GDBD-R1 Professional Staff Leave and Absences GCBD/GDBD-E1 Employee Leave Request GCBD/GDBD-R2 Sick Leave Bank Procedures GCBD/GDBD-E2 Holiday Exchange Request GCBE Family and Medical Leave GCBE-E1 Family and Medical Leave Forms GCBEA Leave Without Pay GCBEB Military Leave and Benefits GCCA Posting of Professional Staff Vacancies GCCB Employment of Family Members GCD Professional Staff Hiring GCD-R1 Hiring Procedures GCD/GCDB-E1 Scoring Rubric GCD/GCDB-E2 Personnel Requisition GCD-R2 Extracurricular Activities Positions including Coaching Contracts GCDA Effect of Criminal Conviction GCDB Filling Administrative Vacancies GCDB/GCD-E1 Scoring Rubric GCDB/GCD-E2 Personnel Requisition GCE Part-Time and Substitute Professional Staff Employment GCG Professional Staff Probation and Continuing Contract GCI Professional Staff Assignments and Transfers GCI-R1 Assignment and Transfer GCI-R2 - Teacher Transfer GCL-Professional Staff Development GCL-R1 Professional Development & Cohorts GCL-R2 Tuition Reimbursement GCL-R3 Tuition Reimbursement - Practicum & Internships GCL-E1 Professional Development/Conference Request for Reimbursement GCL-E2 Tuition Agreement GCL-E3 Repayment of Monies Agreement GCL-E4 Request for Salary Adjustment GCM Supervision of the Evaluation Process GCN Evaluation of Professional Staff GCPA Reduction in Professional Staff Work Force GCPA-R1 Reduction in Work Force - Professional Staff GCPA-E1 Reduction in Force Procedure (RIFP) GCPB Resignation of Professional Staff Members GCPD Professional Staff Members: Contract Status and Discipline GCPD-R1Dismissal or Probation of Employees GCPD-R2 Discipline for Certified Employees GCQAB Tutoring for Pay GCQB Professional Staff Research and Publishing GCQB-R1Intellectual Properties GCQB-E1 Intellectual Property Disclosure Report GD Support Staff GD-R1 Support Staff GD-R2 Uniforms GD-E1 Employee Uniform Responsibility GDA Reduction in Support Staff Workforce GDA-R1 Reduction in Work Force - Support Staff GDB Support Staff Employment Status GDBA Support Staff Salary Schedules GDBD Support Staff Leave and Absences GDBD-R1 Support Staff Leaves and Absences GDBD-R2 Sick Leave Bank Procedures GDBD-R3 Leave Policy for Bus Drivers GDD Support Staff Hiring GDG Support Staff Probation GDI Support Staff Assignments and Transfers GDN Evaluation of Support Staff Members GDPB Resignation of Support Staff GDPD Support Staff Members: Contract Status and Discipline GDPD-R1 Dismissal or Probation of Employees GDPD-R2 Dismissal or Probation of Classified Employees GDQ School Bus Drivers
	Section I IA Instructional Goals and Objectives IAA Notification of Learning Objectives IB Academic Freedom IC/ID School Year/School Day IE Moment of Silence IEA Pledge of Allegiance IEB National Motto IEC Bill of Rights of the Constitution of the United States IF Curriculum Development IFB Pilot, Research or Experimental Projects IFE Curriculum Guides and Course Outlines IGA Basic Instruction Program IGAD Career and Technical Education IGAE/IGAF Health/Physical Education IGAG Teaching about Drugs and Alcohol IGAH Family Life Education IGAI Character Education IGAJ Driver Education IGAJ R-1 Driver Education IGBA Programs for Students with Disabilities IGBB Programs for Gifted Students IGBC Parental Involvement IGBC-R1 Parental Involvement IGBE Remedial Instruction Program IGBF English as a Second Language IGBG Homebound, Correspondence, and Alternative Means of Instruction IGBH Alternative Education IGBI Advanced Placement Classes and Special Programs IGCA Summer Schools IGDA Student Organizations IGE Adult Education IHA Grouping for Instruction IHB Class Size IIA Instructional Materials IIAA Textbook Selection and Adoption IIAB Supplementary Materials Selection and Adoption IIAB-R1 Regulation Governing Video/Movie Usage IIAE Innovative or Experimental Projects IIBD School Libraries/Media Centers IIBEA/GAB Accetable Computer System Use IIBEA-R1/GAB-R1 Acceptable Computer System Use IIBEA-E1 Sample Letter to Parents: Acceptable Computer System Use IIBEA-E2/GAB-E1 Acceptable Computer System Use Agreement IIBEA-R2 School Email IIBEA-R3 Machine Replacement & Recycling IIBEA-R4 Internet Filtering IIBEA-R5 Web Server IIBEA-R6 Technology Staff IICA Field Trips IICA-R1 Educational Tours (Out of Country) IICA-R2 Field Trip Approval IICB/IICC Community Resource Persons/School Volunteers IICB/IICC-E1 Culpeper County Public Schools Volunteer Application IICB/IICC-R1 Community Resource Persons/School Volunteers IJ Guidance and Counseling Program IKA Parental Assistance with Instruction IKB Homework IKB-R1 Homework IKE Promotion, Retention and Acceleration of Students IKE-R1 Promotion, Retention and Acceleration of Students IKE-R2 Grading Regulations IKEB Acceleration IKF Standards of Learning and Graduation Requirements IKFA Locally Awarded Verified Credits IKFA-R1 Awarding of Locally Verified Credit for Standard Diploma Only IKG Remediation Recovery Program IKH Retaking SOL Assessments IL Testing Programs INB Teaching about Controversial INDC Religion in the Schools INDC-R1 Religion and the Schools
	Section J JB Equal Educational Opportunities/Non-Discrimination JB/GB-R1 Americans with Disabilities Act JB-E1 Report of Discrimination JBA Section 504 Hearing Procedures JBA-R1Nondiscrimination on the Basis of Disability (Section 504) JC School Attendance Areas JC-R1 Criteria for Out-of-Zone/School Attendance Areas JC-E1 Student Out-of-Zone Request Form JCA Transfer Requests by Student Victims of Crime JCB Transfers by Students in Persistently Dangerous Schools JCC School Choice for Students Enrolled in Schools Identified for Improvement JCC-R1 Public School Transfer Option JCC-E1 Public School Transfer Option JCC-E2 School Transfer Request Form JCJ Classroom Assignment for Twins JD School Census JEA Compulsory Attendance JEB Entrance Age/Admission of Persons Not of School Age JEB-E1 Application for First Grade JEC School Admission JEC-R1 School Admission JEC-E1Registration Form JECA Admission of Homeless Children JECB Home Instruction Students JECB-R1 Home Instruction/Home Schooling JECB-R2 Request for Exemption for Full Day Enrollment JECB-E1 Application for Part-time Enrollment JECB-E2 Application for Exemption for Full Day Enrollment JECC Admission of Foreign Exchange Students JED Student Absences/Excuses/Dismissals JED-R1 Student Attendance JED-E1 Letter for 3rd unexcused absence JED-E2 Letter for 10th parent excused absence JED-E3 Letter for school attendance plan meeting JED-E4 Letter to parent for referral to attendance officer JEG Exclusions and Exemptions from School Attendance JFB Student Involvement JFC Student Conduct JFC-R1 Standards of Student Conduct JFC-R2 Mechanical /Electronic Devices JFC-R3 Bullying JFCA Teacher Removal of Students from Class JFCA-E1 Student Removal Form JFCB Sportsmanship, Ethics, and Integrity JFCC Student Conduct on School Buses JFCC-R1 Conduct on School Buses JFCD Weapons in School JFCE Gang Activity or Association JFCF Drugs in School JFCH Tobacco-Free School for Staff and Students (Also GBEC) JFCI Substance Abuse - Student Assistance Program JFCI-R1 Student Assistance Program -Controlled Substance Abuse JFCI-E1 Student Assistance Program Form JFCJ Written Notification of Violation of School Policies JFG Search and Seizure JFHA/GBA Sexual Harassment/Harassment Based on Race, National Origin, Disability and Religion JFHA/GBA-E1 Report of Harassment JGA Corporal Punishment JGD/JGE Student Suspension/Expulsion JGD/JGE-R1 Student Suspension/Expulsion JGDA Disciplining Students with Disabilities JGDB Discipline of students with Disabilities for the infliction of Serious Bodily Injury JHC Student Health Services and Requirements JHCA Physical Examinations of Students JHCB Immunization of Students JHCC Communicable Diseases JHCCA Blood Borne Contagious or Infectious Diseases JHCCA-R1 Communicable Diseases JHCD Administering Medicines to Students JHCE Recommendation of Medication by School Personnel JHCF Wellness Policies on Physical Activity and Nutrition JHDA Psychological Evaluation and Surveys of Students JHG Child Abuse and Neglect Reporting JHH Suicide Prevention JL Fund Raising and Solicitation JLD Guidance and Counseling JM Student Awards and Recognition JN Student Fees, Fines, and Charges JN-R1 Economic Hardship JO Student Records JO-E1 Education Record Information JP Student Publications
	Section K KA Goals for School-Community Relations KB Public Information Program KBA Requests for Information KBA-R1 Requests for Information KBA-E1 Requests for Public Records KBA-E2 Record of Inspection KBC Media Relations KBE Internet Privacy KC Community Involvement in Decision Making KD Public Participation at Board Meetings (Also BDDH) KF Distribution of Information/Materials KF-R1- Method of Distribution of Approved Materials KFA Special Interest Materials KFB Administration of Surveys and Questionnaires KG Community Use of School Facilities KG-R1 Use of Culpeper County Public School Facilities (PDF) KG-E1 Application and License to Use School Facilities KGA Public Sales on School Property KGB Public Conduct on School Property KGC Tobacco Use on School Premises KH Public Gifts to the Schools KI Public Solicitations in the Schools KJ Advertising in the Schools KK School Visitors KL Public Complaints KLB Public Complaints about Learning Resources KLB-E1Request for Reconsideration of Learning Resources KM Relations with Community Organizations KMA Relations with Parent Organizations KN Sex Offender Registry Notification KNA Sex Offenders on School Property KNAJ Relations with Law Enforcement Authorities KNB Reports of Missing Children KP Parental Rights and Responsibilities KQ Commercial, Promotional, and Corporate Sponsorships and Partnerships
	Section L LA Education Agency Relations Goals LB Relations with Private Schools LBD Home Instruction Students LBD-R1 Home Instruction/Home Schooling/Admission of Students, Full Time LBD-R2 Establishing Criteria for Accepting Credit From Non-Accredited Schools LBD-E1 Notice of Intent to Provide Home Instruction LBD-E2 Notice of Intent (continued - evaluator form) LC Charter Schools LC-R1 Charter School Regulation LC-R2 Charter School Application Review Team Criteria LC-E1 Charter School Application LE Relations with Colleges and Universities LEA Student Teaching and Internships LEB Advanced/Alternative Courses for Credit LI Relations with Educational Accreditation Agencies